Want to extract the smallest value from a database that meets specific conditions? That’s exactly what the DMIN function in Excel 🧮 is designed to do! The DMIN Excel function returns the minimum numeric value in a field (column) of a database that meets given criteria — making it ideal for financial reports, HR records, sales dashboards, and more.
In this detailed guide, you’ll learn how to use the DMIN function, apply it effectively with criteria ranges, and boost your productivity with keyboard shortcuts for Windows, macOS, and Ubuntu. ✅📊
📘 What is the DMIN Function in Excel?
DMIN(database, field, criteria)
- database: Range of cells that make up the database
- field: The column from which you want the smallest value (either name or number)
- criteria: A range that defines the conditions for the minimum value
💡 Use DMIN when working with structured data tables with headers and multiple filters.
📌 Example of DMIN Function
Suppose you have a dataset of sales reps and want to find the lowest order value in the “Amount” column for the “North” region:
| Region | Sales Rep | Amount |
|---|---|---|
| North | Jane | 500 |
| South | Mark | 750 |
| North | Emma | 300 |
Criteria Range:
| Region |
|---|
| North |
Formula:
=DMIN(A1:C4, "Amount", E1:E2)
✅ Output: 300
🔧 DMIN Syntax Breakdown
| Parameter | Details |
|---|---|
database | Table with column labels in the first row (e.g., A1:C100) |
field | Column label in quotes (“Amount”) or column number (3 for 3rd column) |
criteria | Range with same column labels used to filter (e.g., E1:E2) |
🧠 If no value matches, Excel returns a #VALUE! or blank result.
⌨️ Excel Keyboard Shortcuts to Speed Up Workflow
| Action | Windows/Linux | macOS |
|---|---|---|
| Start formula input | = | = |
| Enter formula | Enter | Return |
| Auto-fill formula | Ctrl + D | Cmd + D |
| Select data range | Shift + Arrow Keys | Shift + Arrow Keys |
| Open function dialog | Shift + F3 | Fn + Shift + F3 |
| Insert new row | Ctrl + Shift + + | Cmd + Shift + K |
📌 Combine these shortcuts with structured formulas like DMIN to become an Excel power user!
🎯 When to Use DMIN Instead of MIN
| Scenario | Use DMIN? | Why? |
|---|---|---|
| Filtered by conditions (e.g., by region, date) | ✅ Yes | DMIN works with database and criteria |
| Simple lowest value in a column | ❌ No | Use MIN(range) instead |
| Structured data with headers and filters | ✅ Yes | DMIN is designed for database tables |
📱 DMIN on Excel Mobile or Online?
You can use DMIN in Excel Online and mobile versions, but with limited functionality:
- Formula input is the same
- Criteria range setup may be tricky on mobile
- Best used on desktop for full control
🛠️ For quick access, try Excel Online via browser with a keyboard for better efficiency.
🛡️ Common DMIN Errors & Fixes
| Error | Cause | Solution |
|---|---|---|
#VALUE! | Invalid field name or empty column | Double-check field input |
0 | No matching data for criteria | Adjust criteria range or content |
| Incorrect result | Criteria not formatted properly | Ensure criteria header matches database headers |
🧩 Always format your criteria range like your table headers to avoid confusion.
💬 FAQs About DMIN Excel
What’s the difference between DMIN and MIN?DMIN filters based on criteria; MIN works on a basic range without conditions.
Can I use DMIN with multiple conditions?
Yes! You can define more than one row in the criteria range (like AND/OR conditions).
Does DMIN work in Excel Online?
Yes, but use it on desktop for easier range selection and formula editing.
Can I use field numbers instead of names in DMIN?
Yes, for example, 3 instead of “Amount” if it’s the third column in your database.
Can DMIN return text?
No. It only works with numeric fields and returns a minimum number.
Is DMIN case-sensitive?
No — Excel’s DMIN function treats text comparisons as case-insensitive.
🟢 Final Thoughts: DMIN Excel
The DMIN Excel function is a hidden gem for anyone working with structured databases. It allows you to calculate the minimum value based on powerful, flexible criteria filters — perfect for analytics, reports, and audits. When used alongside structured ranges and shortcut keys, DMIN can supercharge your spreadsheet skills. 💪📈
Complete List of Windows Keyboard Shortcuts
If you need help for Windows, you can find a whole list of all keyboard shortcuts here.
https://keyboard-shortcuts.org/
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