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Export Excel Table as Image: Save Any Table as PNG, JPEG or Picture File

If you’re looking to export an Excel table as an image, you’re in the right place! 🖼️ Whether for a presentation, a report, or sharing data visually, saving a spreadsheet or a section of it as a PNG or JPG file is incredibly useful. Excel doesn’t offer a direct “Save as Image” button, but there are simple and effective ways to convert your table into a high-quality image — across Windows, macOS, and Ubuntu/Linux (LibreOffice Calc). ✅

🧠 Why Export Excel Tables as Images?

Turning Excel tables into image files is great when you want to:

  • 📧 Share data in emails without sending the entire workbook
  • 🖨️ Add visuals to PowerPoint slides or documents
  • 🌐 Post tables on social media or blogs
  • 📱 Send snapshots on WhatsApp or Telegram
  • ❌ Avoid editable formats (no more accidental changes!)

💡 Images preserve formatting, styles, charts, and colors — just as you see it in Excel!

✅ Method 1: Copy and Paste as Picture (Best for Static Tables)

  1. Select the Excel range you want to export
  2. Press Ctrl + C (Windows/Linux) or Cmd + C (Mac)
  3. Go to Home > Paste > Paste as Picture > As Picture
  4. Or use:
    • Windows: Alt + H + V + U
    • Mac: Right-click → Paste as Picture
  5. The copied image now appears in Excel
  6. Right-click on the image → Save as Picture
  7. Choose PNG, JPEG, or BMP format and save

✅ You’ve now exported your Excel table as an image!

✅ Method 2: Use Excel + Paint (Windows Only)

  1. Select and copy the table (Ctrl + C)
  2. Open Paint
  3. Press Ctrl + V to paste
  4. Crop or adjust as needed
  5. Click File > Save As > PNG or JPEG

🎯 Works well for quick and basic image exports!

✅ Method 3: Screenshot Tools (All OS)

If you want to capture exactly what you see:

  • Windows:
    • Use Windows + Shift + S to open Snipping Tool
    • Drag to select your table
    • Paste it into Paint, Word, or save directly
  • macOS:
    • Use Cmd + Shift + 4 to capture a specific area
    • The image is saved to the desktop automatically
  • Ubuntu/Linux:
    • Press Shift + PrtSc or use Shutter or Flameshot
    • Select region and save as PNG/JPG

✅ Screenshots are perfect for quick sharing or email attachments!

✅ Method 4: Export as PDF and Convert to Image

For a high-res image:

  1. In Excel: File > Save As > PDF
  2. Open the PDF in a viewer (Adobe, Preview, etc.)
  3. Use the “Export as Image” or “Save As Picture” option
  4. Choose PNG, JPG, or TIFF

💡 Use tools like PDF to PNG converters online if needed.

⌨️ Keyboard Shortcuts Cheat Sheet

ActionWindowsmacOSUbuntu/Linux
Copy selectionCtrl + CCmd + CCtrl + C
Paste as PictureAlt + H + V + URight-click > Paste as PictureNot available
Save as PictureRight-click > SaveRight-click > SaveRight-click > Save
Screenshot selectionWindows + Shift + SCmd + Shift + 4Shift + PrtSc or Flameshot
Open Save As dialogF12Cmd + Shift + SCtrl + Shift + S

🐧 Export Excel Table as Image in Ubuntu/Linux (LibreOffice Calc)

LibreOffice doesn’t support “Save as Image” natively, but here’s how:

  1. Select and copy the table (Ctrl + C)
  2. Open LibreOffice Draw or GIMP
  3. Paste the table
  4. Adjust and export as image (File > Export > PNG or JPG)

✅ For tech-savvy users: Use libreoffice --convert-to png with some scripting tools for automation.

📐 Pro Tips for High-Quality Image Export

GoalTip or Setting
Avoid blurry imagesUse PDF to PNG conversion or 300 DPI export
Crop only the tableUse Snipping Tool or Paste as Picture into Word/Paint
Add borders or colorStyle your table before copying
Transparent backgroundSave as PNG, not JPEG
Include charts & visualsSelect multiple objects while copying

🎨 Style matters! Bold headers, clean gridlines, and cell shading improve readability.

📊 Use Cases for Excel Table Images

Use CaseBenefit
Reports & PresentationsEasily embed data into PowerPoint or Docs
Blog or Website PostsShow styled tables without HTML hassle
Email AttachmentsAvoid file compatibility issues
Print HandoutsControl layout exactly as needed
Social Media Data VisualsCreate infographics or snapshots

FAQs

How can I export an Excel table as an image?
Copy the table → Paste as Picture → Right-click → Save as Picture (PNG or JPG).

Can I export charts and tables together?
Yes! Select both before copying, then paste as image and save.

Is there a direct Save as Image option in Excel?
No native button, but you can use Paste as Picture + Save workaround.

Can I export only part of the table?
Yes. Select the specific range before copying or taking a screenshot.

Does this work on Mac and Linux too?
Yes – using screenshots, copy-paste, or LibreOffice Draw on Ubuntu.

What’s the best format for high quality?
PNG for clear visuals, JPEG for smaller file sizes.

✅ Conclusion: Export Excel Table as Image Like a Pro

Converting an Excel table to an image is a smart way to share, display, and protect your data. 🖼️ Whether you’re preparing a report, posting online, or sending data in an email, this approach gives you a static, visually clear version of your spreadsheet.

And with tools and shortcuts for Windows, Mac, and Linux, anyone can turn a table into a PNG, JPEG, or PDF in seconds. So go ahead — make your Excel look picture-perfect! 📸

Complete List of Windows Keyboard Shortcuts

If you need help for Windows, you can find a whole list of all keyboard shortcuts here.

https://keyboard-shortcuts.org/

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