If you’re wondering how to insert a text box in Google Docs, you’re not alone! Text boxes are a great way to highlight important information, create visual layouts, or organize ideas on the page. 📦 While Google Docs doesn’t offer a straightforward “Text Box” button like Microsoft Word, there are a couple of easy workarounds to add one, whether you’re on Windows, macOS, or Ubuntu.
In this guide, you’ll learn how to create and customize a text box in Google Docs using built-in features like Drawing, Tables, and keyboard shortcuts—step by step.
Why Use a Text Box in Google Docs?
A text box helps you:
- Emphasize quotes or callouts
- Make your content more readable
- Enhance visual design and layout
- Separate text from main paragraphs
- Create side notes, labels, or captions
They’re ideal for documents like resumes, brochures, newsletters, and interactive content.
Method 1: Insert a Text Box Using the Drawing Tool
This is the most effective way to add a traditional-looking text box.
Steps:
- Go to Insert > Drawing > + New
- In the Drawing popup, click on the Text box icon (a T inside a box)
- Click and drag to draw the box
- Type your text into the box
- Customize font, color, size, and border as needed
- Click Save and Close to insert it into your document
✅ You can move and resize the text box after inserting it.
Keyboard Shortcuts to Access Drawing Menu
| Platform | Shortcut to Open “Insert” Menu | Then Press |
|---|---|---|
| Windows | Alt + I | D → N |
| macOS | Control + Option + I | Use arrows |
| Ubuntu | Alt + I | D → N |
These shortcuts help you get to the Drawing menu quickly, especially if you’re a power user. 🎯
Method 2: Use a Single-Cell Table as a Text Box
This is a neat workaround that behaves similarly to a text box.
Steps:
- Go to Insert > Table > 1×1
- A single cell will appear on the page
- Resize it to your preference
- Enter your text
- Right-click > Table properties to adjust border color, padding, and alignment
🎨 You can remove the border entirely for a clean floating-text look.
Method 3: Use a Shape with Text (Advanced)
Google Docs allows you to insert shapes via Drawing.
Steps:
- Insert > Drawing > + New
- Select the Shape icon
- Choose a rectangle or another shape
- Draw your shape
- Double-click inside it to type
- Customize and click Save and Close
This method is especially useful for visual-heavy documents.
Text Box Limitations in Google Docs
- Not as flexible as MS Word
- Limited formatting options
- Cannot float freely like in desktop publishing tools
- Editing after inserting (via Drawing) requires re-opening the drawing
But don’t worry — with a few clicks, you can get most formatting jobs done! ✅
Customization Options for Text Boxes
Once your text box is inserted, here’s how to style it:
- Font and Size – Highlight and change in toolbar
- Background Color – Right-click > Format options or Drawing toolbar
- Border Thickness/Color – Drawing toolbar or Table properties
- Positioning – Click and drag or use alignment tools
You can make it pop or blend into your design — it’s up to you!
Tips for Using Text Boxes Efficiently
- Use tables for easier inline editing
- Group multiple text boxes in Drawings to create custom layouts
- Keep consistent padding and spacing for a professional look
- If collaboration is key, label your boxes for clarity
FAQs – How to Insert Text Box in Google Docs
Can I insert a floating text box like in Word?
Not exactly. Use the Drawing method for a similar effect, and reposition manually.
Are text boxes editable after inserting them?
Yes! Double-click on the drawing or table to edit the content.
Can I format the text inside the box differently?
Yes. Use font tools in the Drawing toolbar or Google Docs formatting bar.
Do text boxes appear correctly when printed or downloaded?
Absolutely. Text boxes created via Drawing or Tables are preserved in PDF/Print.
Is there a mobile option for inserting text boxes?
Unfortunately, the Google Docs app doesn’t support drawing or text boxes. Use the desktop version.
Can I duplicate a text box?
Yes. Copy and paste the inserted text box (Drawing or Table) like regular content.
Conclusion: Enhance Your Documents with Text Boxes 📄
Now that you know how to insert a text box in Google Docs, your documents can be more engaging, organized, and visually compelling. Whether you use the Drawing tool or a table, there’s a simple method that works across all platforms — Windows, macOS, or Ubuntu. 🖥️
Text boxes may seem like a small feature, but they go a long way in improving document clarity and design. Try experimenting with different layouts and see what works best for your workflow!
Complete List of Windows Keyboard Shortcuts
If you need help for Windows, you can find a whole list of all keyboard shortcuts here.
https://keyboard-shortcuts.org/
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