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How to View Comments on Google Docs: A Step-by-Step Guide 📝

How to View Comments on Google Docs: In Google Docs, comments are essential for collaboration, allowing users to provide feedback, ask questions, and suggest edits. Viewing these comments ensures effective communication and document accuracy. Here’s how to access and manage comments in Google Docs across various platforms.

Accessing Comments in Google Docs

To view comments in a Google Docs document:

  1. Open your document in Google Docs.
  2. Click the “Comments” icon (speech bubble) located at the top right corner of the page, next to the “Share” button.
  3. A sidebar will appear, displaying all comments associated with the document.

This method allows you to see both active and resolved comments, facilitating comprehensive review and collaboration.

Keyboard Shortcuts for Navigating Comments

Enhance your efficiency by using keyboard shortcuts to navigate through comments:

Windows:

  • Insert Comment: Ctrl + Alt + M
  • Open Comment History: Ctrl + Alt + Shift + A
  • Move to Next Comment: Ctrl + Alt, then press N, then C
  • Move to Previous Comment: Ctrl + Alt, then press P, then C

macOS:

  • Insert Comment: Command + Option + M
  • Open Comment History: Command + Option + Shift + A
  • Move to Next Comment: Command + Option, then press N, then C
  • Move to Previous Comment: Command + Option, then press P, then C

Ubuntu/Linux:

  • Insert Comment: Ctrl + Alt + M
  • Open Comment History: Ctrl + Alt + Shift + A
  • Move to Next Comment: Ctrl + Alt, then press N, then C
  • Move to Previous Comment: Ctrl + Alt, then press P, then C

These shortcuts streamline the process of reviewing and managing comments within your document.

Viewing Resolved Comments in Google Docs

Resolved comments are hidden from the main document view but can be accessed through the comment history:

  1. Click the “Comments” icon at the top right corner.
  2. In the sidebar, select the “Resolved” tab to view all resolved comments.

This feature allows you to revisit past discussions and decisions made during the document’s development.

Searching for Specific Comments

To locate a particular comment:

  1. Open the comment sidebar by clicking the “Comments” icon.
  2. Use the search bar at the top of the sidebar to enter keywords or usernames.
  3. Press Enter, and matching comments will be displayed.

This functionality is especially useful for large documents with numerous comments.

Managing Comment Notifications

Stay informed about comment activity:

  • Email Notifications: By default, Google Docs sends email notifications for new comments and replies.
  • Adjust Notification Settings: Click on the “Comments” icon, then select the three-dot menu to manage your notification preferences.

Customizing these settings ensures you receive relevant updates without unnecessary emails.

Collaborating Effectively with Comments

Utilize comments to enhance collaboration:

  • Tag Collaborators: Use @ followed by a collaborator’s name or email to direct a comment to them.
  • Assign Tasks: Convert comments into action items by checking the “Assign to” box when tagging someone.
  • Reply to Comments: Engage in discussions by replying directly within the comment thread.

These practices promote clear communication and accountability within your team.

Conclusion

Mastering the use of comments in Google Docs is vital for efficient collaboration and document management. By understanding how to view, navigate, and manage comments, you can ensure that feedback is effectively incorporated, leading to more polished and accurate documents.

Complete List of Windows Keyboard Shortcuts

If you need help for Windows, you can find a whole list of all keyboard shortcuts here.

https://keyboard-shortcuts.org/

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