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Insert PDF into Word – Step-by-Step Guide for All Systems

If you’re wondering how to insert PDF into Word, you’re not alone. Whether you’re creating reports, manuals, or presentations, combining a PDF file into a Word document can significantly improve your workflow. 📎 In this guide, you’ll learn how to embed a PDF into Word using different methods on Windows, macOS, and Ubuntu/Linux, along with the relevant keyboard shortcuts to streamline the process.

Why Insert a PDF into Word?

Embedding a PDF in a Word document is useful when:

  • You want to display contracts, forms, or diagrams directly in a document.
  • You need to share documentation without copying or formatting.
  • You want to keep the PDF as a static reference or attachment.

How to Insert PDF into Word on Windows 🪟

✅ Method 1: Insert as an Object

  1. Open your Word document.
  2. Place the cursor where you want the PDF.
  3. Click Insert → Object → Create from File.
  4. Browse and select your PDF file.
  5. Click OK to embed.

🧠 Tip:

  • Enable “Display as icon” if you want the file to appear as a clickable icon instead of content preview.

⌨️ Windows Shortcut:

There’s no direct single shortcut, but you can use:

Alt + N → J → F

This opens the Insert Object dialog in Microsoft Word.

How to Insert PDF into Word on macOS 🍏

✅ Method 1: Insert as Object (Word for Mac)

  1. Go to Insert in the top toolbar.
  2. Choose Object.
  3. Select From File tab.
  4. Browse and open the desired PDF.
  5. Click Insert.

Note: Not all macOS versions of Word support PDF previews. In some cases, only the icon is displayed.

⌨️ macOS Shortcut:

There’s no universal shortcut, but to quickly access the Insert menu:

Control + F2 → use arrow keys to reach “Insert” → press Enter

From there, navigate to Object using arrow keys.

How to Insert PDF into Word on Ubuntu/Linux 🐧

Ubuntu users often work with LibreOffice Writer or Word Online.

✅ Method 1: LibreOffice Writer

LibreOffice does not support inserting PDFs as embedded objects directly, but:

  1. Convert the PDF to an image (e.g., PNG or JPG).
  2. Use Insert → Image to add it.

✅ Method 2: Use Word Online

  1. Open Word Online.
  2. Open your document.
  3. Use Insert → Picture/Object (if supported) or drag the PDF icon into the document.

⌨️ Ubuntu Shortcut for LibreOffice:

Ctrl + Alt + O

Opens the Insert Object dialog in LibreOffice (if available).

Insert PDF as a Link Instead of Embedding

Want to keep your Word file smaller? Insert a link to the PDF:

  1. Highlight text like “View PDF”.
  2. Press:
    • Ctrl + K on Windows/Linux
    • Command + K on macOS
  3. Paste the file path or URL to the PDF.
  4. Click OK.

Limitations of PDF Insertion

  • Only the first page of a PDF is usually displayed when embedding as an object.
  • PDF content cannot be edited directly within Word.
  • Formatting may be lost if converting PDF to text.

FAQs About Inserting PDFs into Word

Can I insert multiple pages of a PDF into Word?
By default, Word only inserts the first page. Convert each page into an image or split the PDF to insert all pages.

Will the PDF content be editable in Word?
No. When inserted as an object, the PDF is static. For editing, convert the PDF to Word format.

Does the PDF file size affect my Word document?
Yes. Embedding large PDFs increases the file size of your Word doc. Use compression tools to reduce it.

Can I open the embedded PDF within Word?
Yes. If inserted as an object, you can double-click the icon to open it in your default PDF reader.

Is this method compatible with all Word versions?
Embedding works best with Office 2010 and above. Older versions may not fully support it.

How do I remove a PDF object from Word?
Click on the object → press Delete key.

Conclusion: Combine Documents Like a Pro 💼

Now you know exactly how to insert PDF into Word—whether you’re on Windows, macOS, or Ubuntu. Whether it’s embedding contracts, diagrams, or static reference material, the flexibility to merge PDF and Word content will streamline your documentation process. 🎯 Mastering this simple trick opens doors to a more professional and productive workflow.

Complete List of Windows Keyboard Shortcuts

If you need help for Windows, you can find a whole list of all keyboard shortcuts here.

https://keyboard-shortcuts.org/

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