If you often work with documents, knowing the Microsoft Word print shortcut can save you time and clicks. Whether you’re using Windows, macOS, or Ubuntu, Microsoft Word allows you to print any document quickly using a simple keyboard command. This shortcut opens the print dialog instantly, allowing you to choose your printer, set the number of copies, and adjust settings without navigating through menus.
🖨️ Why Use a Print Shortcut in Word?
Instead of navigating to File > Print, a quick keyboard shortcut:
- Speeds up your workflow
- Reduces reliance on the mouse
- Helps you print from anywhere in your document
- Keeps focus on your writing and editing
This is especially useful for frequent print jobs like drafts, reports, invoices, and letters.
🪟 Print Shortcut in Word for Windows
✅ Keyboard Shortcut
Ctrl + P
→ Instantly opens the Print dialog.
✅ Alternative Steps
- Click File in the ribbon
- Select Print
- Adjust settings and click Print
✅ Bonus: Pressing Ctrl + P works not only in Word but across other Microsoft Office apps like Excel and PowerPoint.
🍏 Print Shortcut in Word for macOS
✅ Keyboard Shortcut
Command (⌘) + P
→ Opens the Print window immediately.
✅ Alternative Steps
- Click File in the top menu bar
- Choose Print
- Choose your printer and preferences
🖨 On Mac, the native macOS print dialog is consistent across apps, making it easy to use even for new users.
🐧 Print Shortcut in Word on Ubuntu (LibreOffice & Word Online)
Ubuntu users typically use LibreOffice Writer or Word Online via a browser.
✅ LibreOffice Writer Shortcut
Ctrl + P
→ Opens the print settings window directly.
✅ Word Online (in Browser)
- Press Ctrl + P
→ Opens the browser’s print dialog - From there, you can print the entire document or selected pages
📌 Note: For the best experience in Word Online, use a Chromium-based browser like Chrome or Brave.
🧾 Quick Comparison Table – Print Shortcuts by Platform
| Platform | Shortcut | Action |
|---|---|---|
| Windows | Ctrl + P | Opens Word’s print dialog |
| macOS | Command + P | Opens macOS print interface |
| Ubuntu | Ctrl + P | Opens print dialog in LibreOffice |
| Word Online | Ctrl + P | Opens browser print dialog |
🔍 Additional Printing Tips in Word
- Print selection only: Highlight text → go to File > Print → choose “Print Selection”
- Print multiple pages per sheet: Use printer settings under “Pages per sheet”
- Print in draft mode: Save ink by going to Printer Properties > Draft Quality
- Print double-sided: Select “Print on Both Sides” if your printer supports duplex printing
❓ FAQ – Microsoft Word Print Shortcut
Can I print directly without opening the dialog?
Yes, set a default printer and enable “Quick Print” from the Quick Access Toolbar.
What if Ctrl + P doesn’t work?
Make sure you’re focused inside the document window, not in a dialog or sidebar.
Is the print shortcut customizable?
Not directly, but you can add Quick Print to your toolbar for one-click access.
Can I print to PDF using the same shortcut?
Yes. Select “Microsoft Print to PDF” (Windows) or “Save as PDF” (macOS) from the printer list.
✅ Conclusion
Using the Microsoft Word print shortcut—whether it’s Ctrl + P on Windows and Ubuntu or Cmd + P on macOS—lets you print documents fast and efficiently. By mastering this simple key combination, you eliminate the need for unnecessary clicks and boost your productivity across any operating system. Try it the next time you’re finishing a document, and enjoy how seamless printing can be.
Complete List of Windows Keyboard Shortcuts
If you need help for Windows, you can find a whole list of all keyboard shortcuts here.
https://keyboard-shortcuts.org/
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