Adding comments quickly in Microsoft Word can dramatically speed up your editing and review process. The Word comment shortcut helps users insert feedback, notes, or suggestions without needing to navigate through menus. Whether you’re using Windows, macOS, or a Linux/Ubuntu setup, there’s a keyboard shortcut that simplifies how you collaborate in Word documents.
What Is the Word Comment Shortcut?
The comment shortcut in Microsoft Word is a quick key combination that allows users to add a new comment to a selected section of text. This feature is used heavily in collaborative environments such as academic research, office reviews, and team document workflows.
Instead of clicking “Review > New Comment,” a single shortcut opens the comment box instantly.
Word Comment Shortcut on Windows
For Windows users, the shortcut to insert a new comment is:
- Shortcut:
Ctrl + Alt + M
This command highlights the selected text and automatically opens a comment bubble to the side, ready for your input. It’s supported in Microsoft Word 2010 and later versions, including Microsoft 365.
Extra Tip: After inserting a comment, use Esc to exit the comment box and continue editing.
Word Comment Shortcut on macOS
On macOS, the shortcut is slightly different due to key placement:
- Shortcut:
Command + Option + A
This opens a new comment attached to the selected text or cursor position. macOS users should note that “Option” is the Mac equivalent of the Alt key on Windows.
Bonus Tip: To navigate between comments, use Command + Option + Page Up/Page Down.
Word Comment Shortcut on Ubuntu/Linux
Ubuntu doesn’t support native Microsoft Word unless you’re using:
- Word through Wine,
- Microsoft 365 via Browser, or
- LibreOffice Writer as an alternative.
If you are using Word via browser (e.g., Word Online):
- Shortcut:
Ctrl + Alt + Mstill works for comments.
If you’re using LibreOffice Writer:
- You can add a comment by pressing:
- Shortcut:
Ctrl + Alt + C
- Shortcut:
LibreOffice refers to comments as “Insert → Comment”, and the shortcut works similarly to Microsoft Word.
How to Add, Edit, and Delete Comments with Shortcuts
| Action | Windows | macOS | Ubuntu (Word/LibreOffice) |
|---|---|---|---|
| Add Comment | Ctrl + Alt + M | Cmd + Option + A | Ctrl + Alt + M / Ctrl + Alt + C |
| Edit Comment | Select comment box manually | Click or Cmd + Left Click | Click or use navigation keys |
| Delete Comment | Right-click > Delete Comment | Same as Windows | Same or delete in sidebar |
Best Practices for Using Comments in Word
- Keep it concise: Use comments for short feedback or questions, not full edits.
- Be respectful: Comments are often public in team settings—keep a professional tone.
- Use comments for reminders: Tag yourself with notes like “Review this later.”
- Tag team members: Use @mentions in Word 365 for better collaboration.
How to Customize Keyboard Shortcuts for Comments
If the default shortcut doesn’t suit your workflow, you can customize it:
In Word (Windows):
- Go to File > Options > Customize Ribbon > Customize Keyboard Shortcuts
- Find “All Commands”
- Search for NewComment
- Assign your preferred key combo
In macOS:
- Go to Tools > Customize Keyboard
- Search for “NewComment”
- Replace or assign your own shortcut
Troubleshooting Common Issues
Shortcut not working?
- Make sure your Function (Fn) key is not interfering.
- Confirm you’re inside an editable section of the document.
- Restart Word to reset any software glitches.
Word Online doesn’t respond to shortcut?
- Refresh your browser or try using a supported browser like Chrome or Edge.
LibreOffice shortcut conflict?
- LibreOffice allows full customization. Go to Tools > Customize > Keyboard to change shortcuts.
Why Use the Word Comment Shortcut?
- Efficiency: It reduces the time spent clicking through menus.
- Consistency: Streamlines team collaboration with uniform note-taking.
- Focus: Keeps your hands on the keyboard, boosting productivity.
- Universal Function: Works across Microsoft Word versions, both desktop and browser-based.
Frequently Asked Questions
Can I assign a different shortcut for comments?
Yes, both Word and LibreOffice allow full keyboard shortcut customization.
Are comments saved in printed versions?
Only if you choose to print with markup. You can disable this in the print settings.
Is the comment shortcut available in Word Online?
Yes, Ctrl + Alt + M works in most browsers when using Word Online.
What if the shortcut opens something else?
It might be a system-level conflict. You can reassign or disable it through your system settings.
Can I comment without selecting text?
Yes. Just place your cursor where you want the comment, then use the shortcut.
How do I reply to comments quickly?
Click the comment, then press Tab to move to “Reply,” or use the mouse.
Conclusion
Knowing the right Word comment shortcut can supercharge your document review process, whether you’re on Windows, macOS, or Ubuntu. It’s a small trick with huge benefits—saving time, boosting collaboration, and improving the flow of ideas. Whether you’re an editor, student, or professional, integrating this shortcut into your workflow is a smart move for efficient document feedback.
Complete List of Windows Keyboard Shortcuts
If you need help for Windows, you can find a whole list of all keyboard shortcuts here.
https://keyboard-shortcuts.org/
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